XERO TIP! Capturing expenses on the go!

Initially, the Xero App was only available on the iOS platform, but soon this was rolled out to Android users as well, and then more recently to Blackberry and Windows users. This has meant that pretty much anyone with a mobile device, is able to benefit from the Xero App, and the expense claim feature within it.
So, what can the App actually do? Well, as well as other great features, such as creating sales invoices, checking debtor and bank balances, the feature we want to focus on this month, is the ability to capture expenses whilst on the go.
Historically, business owners would get back to the office with a pocket full of receipts (if they remembered to keep them!), and then record them onto an Excel spreadsheet, or even worse, scribble them down in a note pad. The Xero App developers have seen an opportunity to help business owners here, but building a facility that can capture the expenses at the point it is incurred.
For example, if a business owner buys themselves a coffee whilst on business, the App allows them to take a photo of the receipt, and enter in the basic information such as, where the expenses was incurred, how much was spent, and a brief description of what was bought.
Once you have capture the expenses, the entry will sync with their Xero account and appear on their dashboard as owed back to them. Now the expense is in the system, you can safely discard of the receipt, as HMRC have confirmed they are happy with electronic copies of invoices and receipts.
Xero have also designed this feature so that employees can also record expenses, and then the business owner themselves can authorise, and pay them their expenses, and this is becoming more and more popular amongst our clients.
To see how Xero can work for you and your business, please feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it.